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Module 11 of 14

Scaling with Systems

Transform from doing 1 deal per month to consistently closing 5-10 deals with proven automation systems

Module Progress 100% Complete
Module 11 Training Video

Scaling with Systems

Transform to 5-10 deals per month

58:30
Duration
HD
Quality
✓
Completed

What You'll Learn in This Module

Master the systems and strategies to scale from 1 to 5-10 deals per month with automation and proven processes.

Scale to 5-10 Deals/Month

Systematic approach to multiplying your deal flow through proven processes.

CRM Automation

Automate lead management, follow-ups, and deal tracking for maximum efficiency.

Direct Mail + Skip Tracing

Master high-converting mail campaigns and skip tracing to find motivated sellers.

Virtual Assistants & Scripts

Leverage VAs and proven call scripts to handle massive lead volume.

The Scaling Roadmap

Your step-by-step journey from 1 to 10+ deals per month

1

Months 1-2

Manual Process

  • • 1 deal/month goal
  • • Personal calls only
  • • Spreadsheet tracking
  • • Direct outreach
2-3

Months 3-4

Basic Systems

  • • 2-3 deals/month
  • • CRM implementation
  • • Direct mail launch
  • • Call scripts
5-7

Months 5-6

Automation

  • • 5-7 deals/month
  • • VA team hired
  • • Skip tracing
  • • Automated follow-up
10+

Months 7+

Scale Machine

  • • 10+ deals/month
  • • Full automation
  • • Multiple channels
  • • Team management

CRM Automation Setup

Automate your entire lead management process

Lead Capture Automation

  • Website forms auto-populate CRM
  • Phone calls logged automatically
  • Email responses tracked
  • Lead scoring and prioritization

Follow-up Sequences

  • Day 1: Thank you + information packet
  • Day 3: Personal call reminder
  • Day 7: Value-add email
  • Day 14: Check-in call

Direct Mail + Skip Tracing System

The proven 1-2 punch for finding motivated sellers

1. List Building

  • • Absentee owners
  • • High equity properties
  • • Distressed situations
  • • Pre-foreclosure

2. Skip Tracing

  • • Find current addresses
  • • Get phone numbers
  • • Email addresses
  • • Social media profiles

3. Multi-Touch Campaign

  • • Postcard series
  • • Letters
  • • Phone calls
  • • Text messages

90-Day Mail Campaign Timeline

Week 1
Initial postcard
Week 3
Follow-up letter
Week 6
Phone calls begin
Week 12
Final postcard

Virtual Assistant Management

Build your remote team for massive scale

Lead Generation VA

  • • Cold calling prospects
  • • Skip tracing services
  • • List building
  • • Initial lead qualification
Cost: $3-5/hour

Marketing VA

  • • Direct mail campaigns
  • • Social media posting
  • • Email marketing
  • • Content creation
Cost: $4-6/hour

Administrative VA

  • • CRM data entry
  • • Document preparation
  • • Schedule management
  • • Follow-up tracking
Cost: $3-4/hour

Key Scaling Metrics

Track these numbers to monitor your scaling progress

2.5%
Response Rate Target
From direct mail campaigns
10:1
Lead to Deal Ratio
10 qualified leads = 1 deal
$15K
Average Assignment Fee
Conservative profit target
30%
Conversion Rate
Leads to appointments

Scott's Pro Tips

Master strategies for explosive scaling

🚀 Systems Before Scale

Don't hire people before you have systems. Document everything first, then train your team on the processes.

📊 Metrics Don't Lie

Track everything obsessively. What gets measured gets managed, and what gets managed gets multiplied.

Previous
Module 10: Risk Management
Next
Module 12: Advanced Techniques

Module 11 Complete! 🎉

You've mastered the systems and strategies to scale from 1 to 5-10 deals per month. You now know how to implement CRM automation, run direct mail campaigns with skip tracing, manage virtual assistants, and use proven call scripts for massive growth.

Continue to Module 12